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Accounts Payable Clerk

Location:Washington, DC
Employment Type:Full Time
Description:GENERAL FUNCTION:
Opens finance department mail. Scans vendor invoices. Performs voucher/invoice entry in AX accounting software. Assists with vendor disputes and vendor management. Files paid bills and expense checks. Performs Accounts Receivable reconciliations and cash applications.

RESPONSIBILITIES:

  • Opens finance department mail and monitors electronic invoice mailbox for new vendor invoices. Scans vendor invoices into AX Software.
  • Enters all invoices into AX accounting software system. Assists with coding of non-purchase order vouchers/invoices into AX accounting system.
  • Manages the Finance email and assists with vendor and departmental inquiries on A/P operations. Works with A/P Specialist and others to resolve vendor invoices on hold. Reviews all A/P statements.
  • Files all checks and assists A/P Specialist with filing/organization of finance records.
  • Communicates regularly with finance staff and other departmental staff to assist in the timely review and approval of invoices.
  • Assists with capital asset inventory.
  • Assists with A/R functions including NCTC reconciliations and other A/R duties as required.
  • Other duties as assigned.
BACKGROUND/SKILLS:
  • Bachelorís degree in Accounting or Business preferred.
  • Minimum one year experience preferred.
  • Strong organizational and communications skills, ability to work as a team member and to prioritize projects and attention to detail required.
  • Word processing, financial spreadsheet experience required. Knowledge of AX and other accounting packages preferred.


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